Privacy Policy

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Privacy Policy for Books Inside My Head

Last Updated: October 7, 2025

This Privacy Policy outlines how Books Inside My Head, I, a sole trader operating at www.booksinsidemyhead.com, collects, uses, shares, and protects your personal information. As a professional tutor, a member of the Chartered College of Teaching and The Tutors' Association, and an examiner for various exam boards, I provide online tutoring services via Google Classroom and Google Meet, communicate through WhatsApp, and offer a blog subscription feature on my GoDaddy-hosted website. I also use exam board materials and reports to support my tutoring. I am committed to safeguarding your privacy and adhering to applicable data protection laws, including standards set by my professional affiliations and exam board requirements.

By using my website or services, you agree to this Privacy Policy. If you do not agree, please do not use my services.

1. Information I Collect

I collect personal information necessary to deliver and enhance my tutoring services and fulfil my examiner duties. The types of information depend on your interaction with me.

Information You Provide

• Contact and Identification Information: Names, email addresses, and mobile phone numbers of students and parents/guardians for communication and lesson coordination.

• Student Information: Ages, grade levels, subjects, and learning needs shared to tailor tutoring sessions.

• Payment Information: Parent bank details for processing tutoring fees.

• Communication Data: Messages or logistical details shared via email, WhatsApp (including group chats with students and parents), or other platforms.

• Blog Subscriptions: Email addresses voluntarily provided via my website for blog updates.

Information Collected Automatically

• Website Usage Data: IP addresses, browser type, device information, and page interactions on my GoDaddy-hosted website, collected via cookies or similar technologies (see Section 6).

• Third-Party Service Data: Metadata from Google (e.g., Classroom or Meet) or WhatsApp, subject to their respective privacy policies.

Exam Board-Related Information

• I use exam board materials and reports to support tutoring. These may include anonymised student performance data or assessment criteria, provided under exam board agreements. I do not collect additional personal data from these sources beyond what is necessary for tutoring. 

• I collect only the data essential for my services and examiner role, avoiding unnecessary sensitive information.

2. How I Collect Information

• Directly from You: When you enrol in tutoring, join Google Classroom, participate in Google Meet lessons, communicate via WhatsApp, provide payment details, or subscribe to my blog.

• Automatically: Through cookies or analytics tools on my GoDaddy-hosted website or logs from Google and WhatsApp.

• From Third Parties: From parents about students, from services like Google for account integration, or from exam boards (e.g., anonymised reports or materials under their terms).

3. How I Use Your Information

I use your information to provide high-quality tutoring services and fulfil my examiner responsibilities, in line with the standards of the Chartered College of Teaching, The Tutors' Association, and exam boards:

• Service Delivery: To manage Google Classroom, conduct Google Meet lessons, communicate via WhatsApp (including group chats), and provide personalised tutoring informed by exam board materials.

• Communication: To send emails or WhatsApp messages about lesson schedules, updates, or blog content (for subscribers).

• Payments: To process tutoring fees using parent bank details.

• Service Improvement: To analyse usage patterns and enhance my website or tutoring experience, incorporating insights from exam board reports where relevant.

• Examiner Duties: To use exam board materials and reports to align tutoring with assessment standards, ensuring compliance with exam board confidentiality and data use policies.

• Legal and Professional Compliance: To meet legal obligations, adhere to professional standards, prevent fraud, or protect my business.

I do not use your data for unrelated marketing without your consent.

4. Sharing Your Information

As a sole trader, I share data only when necessary:

• Service Providers: I share data with third-party platforms to operate my services, including:

                       o Google (for Classroom and Meet).

                       o WhatsApp/Meta (for messaging and group chats).

                       o GoDaddy (for website hosting and blog subscriptions).

                       o Payment processors (to securely handle bank details).

• WhatsApp Groups: Contact details may be visible to group members for logistical communication. 

• Exam Boards: I do not share your personal data with exam boards unless required for tutoring purposes and with your consent (e.g., submitting student work under exam board protocols).

• Professional or Legal Requirements: If required by law, regulatory bodies, or to comply with the codes of conduct of the Chartered College of Teaching, The Tutors' Association, or exam boards.

• Business Transfers: If my business is sold or transferred, your data may be included.

Third parties are required to protect your data and use it only for the specified services.

5. Data Security

I implement reasonable security measures, such as encryption for bank details, secure storage, and access controls, to protect your information. Exam board materials are handled according to their confidentiality requirements. As a sole trader, I rely on third-party platforms (Google, WhatsApp, GoDaddy) for certain functions, and their security practices are governed by their policies.

While I strive to protect your data, no system is fully secure. Please notify me immediately if you suspect a data breach.

6. Cookies and Tracking Technologies

My GoDaddy-hosted website may use cookies for:

• Essential functions (e.g., site navigation).

• Analytics (e.g., tracking site visits to improve content).

You can manage cookies through your browser settings, but disabling them may affect website functionality. I do not use cookies for targeted advertising.

7. Children's Privacy

As my services involve minors, I comply with laws like the Children’s Online Privacy Protection Act (COPPA) and GDPR where applicable:

• For students under 13, I collect data only with verifiable parental consent.

• Parents may review, delete, or stop further collection of their child’s data by contacting me.

• For older students, I collect phone numbers for WhatsApp communication with parental awareness.

These practices align with the ethical standards of the Chartered College of Teaching, The Tutors' Association, and exam boards.

8. Your Rights and Choices

You have the following rights:

• Access and Update: Request to view or correct your information.

• Deletion: Request deletion of your data, subject to legal or professional obligations (e.g., exam board or tax requirements).

• Opt-Out: Unsubscribe from blog emails or withdraw consent for non-essential uses.

Contact me at selena@booksinsidemyhead.com to exercise these rights.

For EU/UK residents (GDPR), you have additional rights, such as data portability and objection to processing. I process data based on consent, contract performance, or legitimate interests as a sole trader.

9. Data Retention

I retain data only as long as necessary for tutoring, examiner duties, communication, or legal/professional purposes (e.g., tax records or exam board compliance). Inactive data is deleted or anonymised promptly.

10. International Data Transfers

If you are outside the UK, your data may be transferred to the UK or other countries (e.g., US for Google services). I ensure compliance with data protection laws, including GDPR, for such transfers, in line with exam board and professional standards.

11. Changes to This Policy

I may update this policy to reflect changes in my practices, legal requirements, or exam board obligations. Updates will be posted on www.booksinsidemyhead.com with the revised date. Continued use of my services indicates acceptance.

12. Contact Me

For questions, requests, or concerns, contact:

Books Inside My Head www.booksinsidemyhead.com

Email: selena@booksinsidemyhead.com. 

Phone: +4479395631819